IRIS Learning Trust was formed in June 2018 and is based in the North East of England. We are proud to serve our communities and aim to offer outstanding educational provision.
The Trust believes that to be successful and promote a culture of excellence and aspiration, we need to place improving the lives and outcomes of children at the heart of everything we do.


create a culture of high expectation and commitment to success


through our daily work secure excellent academies for our local communities

grow and learn together

work with children and families to create great places of learning for all

IRIS Learning Trust

Corporation Road





Fordfield Road, Sunderland, Tyne And Wear, SR4 0DA

01915 537655

Highfield Academy

Medicine In School

Administration of Medication Policy

Some children require medication daily because of a long term medical condition. It is sometimes necessary for pupils to complete courses of antibiotics or similar medicines. It is our policy to ensure that appropriate arrangements for the administration of medication are in place for our pupils. It also involves providing enough information to staff to enable medication to be administered safely to pupils during the school day and on educational visits.


No member of staff will administer medication to any child with a minor ailment eg. cough sweets

Medicines must not be left in the cloakrooms or in the pupil's pockets for self-dosing

Parents are responsible for providing the administrator with comprehensive information regarding the pupil's condition and medication plan.

Prescribed medication will not be accepted in school without complete written and signed instructions from the parent

Staff will not give a non prescribed medicine to a child unless there is specific written consent from the parent

Only reasonable quantities of medication should be supplied to school eg. a maximum of four weeks supply at any one time

All medication must be delivered to the administrator by a parent or carer in a secure and labelled container as originally dispensed. Each item of medication must be clearly labelled with the following information:

  • Pupils name
  • Name of medication
  • Dosage
  • Frequency of administration
  • Date of dispensing
  • Storage requirements
  • Expiry Date
  • The school will not accept medication/medicines in unlabelled containers
  • Medication will be kept in a secure place, out of reach of pupils
  • The school will keep records which will be available for parents
  • Two members of staff should always be present when medication is being administered
  • If a child refuses to take medicine, staff will not force them to do so. Parent will be informed of the refusal as a matter of urgency. If a refusal results in an emergency, the school's emergency procedures will be followed
  • It is the responsibility of the parent to notify the school in writing if the pupil's need for medication has changed or ceased
  • It is the parent's responsibility to renew the medication when supplies are running low and to ensure that the medication supplies is within expiry date
  • The school will not make changes to dosages on parental instruction
  • School staff will not dispose of medicines. All medicines should be collected by the parent at the end of each term
  • For each pupil with a long term or complex medication need a Medication Plan will be drawn up in conjunction with health professionals
  • Where a child has been deemed capable of administering medication by the parent, eg. Inhalers, staff must supervise the children in the process and record the time, frequency and dose of self-administration. Any adverse reactions should be recorded as above and if necessary G.P and parents should be informed immediately
  • The administration of medication applies to pupils who are off site on educational visits. The responsible adult should carry medication and record sheets and ensure medication is administered.
  • Teaching staff are responsible for completing risk assessments at the planning stages of any visit. These should be checked by the Head Teacher.
  • Staff who volunteer to assist in the administration of medication will receive appropriate training/guidance through the School Health Service.

 Specific Medical Emergencies

Some children may have specific conditions, which may necessitate emergency treatment for example:

  • Children with severe allergies
  • Children with epilepsy
  • Children with diabetes

An individual care plan must be available for each child

Staff should check expiry dates on all emergency drugs on a monthly basis and this should also be recorded

Staff must have specific training in dealing with specific medical emergencies relevant to the children in their care this should be done in conjunction with the parents/carers and relevant professionals

All staff are aware of the procedure to be followed in the event of an emergency

Emergency Procedure (in the event of an accident or sudden illness)

One member of staff dials 999 and requests ambulance support.

Be prepared to tell your exact location and nature of the illness or accident.

Another member of staff remains with the child at all times if possible