Vacancies

You can find information for the current vacancies we have below:

School Administration Manager

Highfield Primary School

Fordfield Road, Sunderland.  SR4 0DA

 

Grade 6 Scale Point – 28 - 31

£24964 - £27668 pro rata

Approximately £22311 annual salary

Term Time plus two weeks

37 hours per week

To start as soon as possible

 

Governors are seeking to appoint an experienced School Administration Manager for Highfield Primary School.  Highfield Primary School are in the process of converting to an Academy Trust.  The ideal candidate must have experience as a school administrator. 

 

As School Admin Manager you have an important role in our school and later within the trust.  You will ensure the efficient day to day running of the school office.  Part of your role is to manage the admin team, cleaners and caretaking staff.  The ideal candidate must be able to manage own workload and work to tight deadlines.  You will also have a willingness to learn new skills as the academy develops.  You must have a working knowledge of SAP and SIMS or other financial management systems.  A CSBM or similar qualification is necessary for this post.  The ideal candidate must have a commitment to their own professional development and the best interests of the academy in mind at all times.

 

For an informal chat about this post please contact Mrs Melanie Davies on 01915537655. For an application pack please contact Karen McMahon on 01915537750 or via e mail – Karen.McMahon@valleyroad.org.uk   Hard copies only must be returned to Karen McMahon at the above address by 12 noon Thursday 21st December 2017.   This post is subject to a successful DBS check and suitable references.

 

Highfield Primary is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.  This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore will be subject to a criminal records check from the Disclosure and Barring Service.

 

Closing Date – Thursday 21st December 2017 – 12 noon

Interviews – w/c 8th January 2018

 

Job Title:                 School Admin Manager

Grade:                   Grade 6 – scp 28 – 31

Salary:                    £24964 - £27668 (approx. - £22311)

                              Term time only plus 2 weeks

Job Location:          Highfield Primary School

Responsible to:       Head Teacher and Finance Director

Responsible for:      Admin Team, Cleaners and Caretakers          

 

Purpose of the Job:

  • To ensure the efficient day to day running of the school office.
  • To maintain the office systems and procedures of the school and where needed implement new ones.
  • To ensure we have a welcoming first point of contact for parents and visitors to the school.
  • To supervise and advise the Admin Team, Cleaners and Caretakers on a day to day basis in all matters relating to their job description.
  • Maintain the school SIMS system with pupil and staff details throughout the year ready for any census – school and workforce

 

Principle Responsibilities:

  • To supervise admin team and deal with day to day administration including but not limited to, staff absence, basic HR administration, basic finance tasks, admissions and looking after the Head Teacher’s diary.

 

Main Duties:

 

Staff Absence:

  • Ensure staff sickness and absence policy is adhered to
  • Keep records of monthly staff absence and send returns to relevant departments
  • Keep SIMS system up to date regarding absences

 

HR:

  • Assisting with recruitment admin procedures – inc placing job adverts, dealing with requests for application forms or further details, obtaining references and arranging interviews.
  • Administration of DBS checks
  • Maintaining Single Central Record

 

Finance:

  • Raise purchase orders as per school requirements
  • Check of deliveries to ensure correct goods received and query any discrepancies
  • Pass any delivery notes and invoices to relevant department
  • Bank any income received into school in a timely manner following robust financial procedures, eg – dinner money, school trip income or lettings income and manage any related parental debt.

Admissions:

  • Processing applications
  • Data inputting all students details
  • Liaising with previous or future schools
  • Handling transition records
  • Dealing with mid-year transition

 

Administrative:

  • Provide PA duties to the Head Teacher.
  • Provide admin support to the school
  • Managing the school office
  • Liaising with pupils, parents/carers, Governing Body, Local Authority and external agencies regarding a range of school issues.
  • Undertake administrative procedures related to staff employment.
  • Maintain pupil database and the transfer of such data to the LA and other educational establishments
  • Maintain on a regular basis an inventory of school equipment
  • Maintain the pupil and staff accident register
  • Any other duties commensurate with the post grading

 

The post holder must promote and safeguard the welfare of the children and young people that they are responsible for, or come into contact with.

 

The post holder must act in compliance with data protection principles in respecting the privacy of personal information held by the council.

 

The post holder must comply with the principles of the Freedom of Information Act 2000 in relation to the management of Council records and information.

 

The post holder must carry out their duties with full regard to the Council’s Equal Opportunities Policy, Code of Conduct, Child Protection and all other school and council policies.

 

The postholder must comply with the councils Health and Safety and safety rules and regulations with Health and Safety legislation.

 

Highfield Primary School

Personal Specification for School Admin Manager

 

·       Category

  • Essential

·       Where identified

  • Application
  • Well-structured supporting statement addressing job description and experience
  • Application form
  • References
  • Qualifications
  • Certificate of School Business Management (CSBM) certificate or equivalent
  • Good literacy and numeracy skills
  • Good understanding of literacy, numeracy and IT
  • Application form
  • Interview
  • Experience
  • Knowledge of SIMS, PS Financials and SAP or other financial management systems
  • Previous school based admin experience
  • Previous experience of maintaining staff and pupil data on SIMS
  • Must be able to process data for each census – pupil and workforce
  • Implement robust procedures for any income school receives
  • Must have experience of banking income in a timely manner
  • Application form
  • References
  • Interview
  • Professional Development
  • Commitment to further professional development
  • Willingness to learn new skills as the Academy develops
  • Application form
  • Interview

 

  • Skills
  • Good communication skills
  • Good organisational skills
  • Good interpersonal skills
  • Able to liaise effectively with staff and parents and Governors
  • Excellent attention to detail
  • Be able to prioritise workload in a busy school office
  • Follow procedures set by the school or implement new procedures where needed
  • Application form
  • References
  • Interview
  • Personal attributes
  • Must be able to work as part of a team
  • Also be able to also work on own initiative
  • Be able to work to tight deadlines
  • Energy, enthusiasm and commitment
  • Be well presented and courteous
  • Supporting statement
  • References
  • Interview

 

Application Form : Click to download

Administration Assistant

Highfield Primary School

Fordfield Road, Sunderland.  SR4 0DA

 

Grade 2 Scale Point – 15 - 17

£17072 - £17772 pro rata

Term Time Only

37 hours per week

To start as soon as possible

 

Governors are looking to appoint an experienced Administration Assistant for Highfield Primary School.  Highfield Primary is currently working in close collaboration with Valley Road Community Primary School.  Highfield Primary School are in the process of converting to an Academy Trust.  The ideal candidate will already have experience as a school administrator. 

 

As Admin Assistant you be working alongside the Office Manager.  You will be the first point of contact for Highfield School and will meet and greet visitors and be the professional face of the academy.  The ideal candidate must be able to manage own workload and work to tight deadlines.  You will also have a willingness to learn new skills as the academy develops.  You must have a working knowledge of SIMS.  The ideal candidate must have a commitment to their own professional development and the best interests of the academy in mind at all times.

 

For an application pack please contact Karen McMahon on 01915537750 or via e mail – Karen.McMahon@valleyroad.org.uk  Hard copies must be returned to Karen McMahon at the above address by 12 pm Thursday 21st December 2017.  E mail copies will not be accepted.  This post is subject to a successful DBS check and suitable references.

 

Highfield Primary is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.  This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore will be subject to a criminal records check from the Disclosure and Barring Service.

 

Closing Date – Thursday 21st December 2017 12 noon

 

Interviews – w/c Monday 8th January 2017

 

JOB DESCRIPTION

                                     

 

Job Title:               Administration Assistant

 

Grade:                   2 scp 15 - 17 - £17072 - £17772 pro rata

 

Job Location:        Highfield Primary School

 

Directorate:           Education

 

Responsible to:     Office Manager

 

Purpose of Job:

 

  • To provide a broad range of general clerical/admin duties
  • Working in a busy school office as the first point of contact and professional face of the school.
  • Answering main school line and dealing with queries, speaking to parents and may include speaking to angry parents/carers
  • Greeting visitors, which will include parents, pupils and people from outside agencies

 

Principle Responsibilities

 

  • Support the Office Manager with the running of the school office

 

  • Providing support for pupils, teachers and the whole school as outlined below.

 

Main Duties

 

  • Providing admin support to ensure an effective and efficient service is provided.

 

  • Analysing and evaluating data/information and producing reports, information/data as required. This may include difficult and sensitive information.

 

  • To provide admin support in organising school trips, events and meetings and updating office systems and diaries. Provide admin support for After School Clubs

 

  • To give advice and guidance to pupils, teachers and external bodies, via telephone and in person to ensure an ongoing provision of a high quality service.

 

  • Keeping update manual and computerised records ensuring a high level of accuracy is maintained.

 

  • Undertaking typing, word-processing and lengthy reports within specified time constraints.

 

  • To ensure the security of small amounts of petty cash, dinner money or school funds and/or equivalent in accordance with Financial regulations. Must be able to keep records of income paid in to school and issue receipts in line with the school financial procedures policy.

 

  • To work to tight deadlines and be able to manage own workload.

 

  • Any other duties commensurate with the post

 

 

General Requirements

 

  • Commitment to own professional development.

 

  • Maybe required to work across the Trust (when formed) in case of absence.

 

  • Attending meetings, liaising and communicating with colleagues in the school if required.

 

  • Being an effective role model for the standards of behaviour expected of pupils.

 

  • Having due regard to confidentiality, child protection procedures, health and safety, other statutory requirements and the policies of the governing body and local education authority.

 

Professional Values and Practice

 

  • Having high expectations of all pupils; respecting their social, cultural, linguistic, religious and ethnic backgrounds; and being committed to raising their educational achievement.

 

  • Treating pupils consistently with respect and consideration, and being concerned with their development as learners.

 

  • In line with the school's policy and procedures, using behaviour management strategies which contribute to a purposeful learning environment.

 

  • Working collaboratively with colleagues as part of a professional team; and carrying out roles effectively, knowing when to seek help and advice from colleagues.

 

  • Reflecting upon and seeking to improve personal practice.

 

  • Working within schools policies and procedures and being aware of legislation relevant to personal role and responsibility in the school.

 

  • Recognising equal opportunities issues as they arise in the schools and responding effectively, following schools policies and procedures.

 

  • Building and maintaining successful relationships with pupils, parents/carers and staff.

 

The post holder must promote and safeguard the welfare of the children and young people that they are responsible for, or come into contact with.

The post holder must act in compliance with data protection principles in respecting the privacy of personal information held by the council.

 

The post holder must comply with the principles of the Freedom of Information Act 2000 in relation to the management of Council records and information.

 

The post holder must carry out their duties with full regard to the Council’s Equal Opportunities Policy, Code of Conduct, Child Protection Policy and all other Council Policies.

 

The postholder must comply with the Councils Health and safety rules and regulations and with Health and Safety legislation.

 

 

Highfield Primary School

Personal Specification for Administration Assistant

 

·       Category

  • Essential

·       Where identified

  • Application
  • Well structured supporting letter addressing job description and experience
  • Application form
  • References
  • Qualifications
  • Competency in maths and english
  • Good understanding of literacy, numeracy and IT
  • Application form
  • Experience
  • Knowledge of SIMS
  • Previous school based admin experience
  • Application form
  • References
  • Interview
  • Professional Development
  • Commitment to further professional development
  • Willingness to learn new skills as the Academy develops
  • References
  • Interview

 

  • Skills
  • Good communication skills
  • Good organisational skills
  • Good interpersonal skills
  • Able to liaise effectively with staff and parents and Governors
  • Excellent attention to detail
  • Be able to prioritise workload effectively
  • Application form
  • References
  • Interview
  • Personal attributes
  • Must be able to work as part of a team
  • Also be able to also work on own initiative
  • Be able to work to tight deadlines
  • Energy, enthusiasm and commitment
  • Be well presented and courteous
  • Supporting statement
  • References
  • Interview

 

 

Application Form : Click to download

 

Safety and Communications Officer

Highfield Primary School

Fordfield Road, Sunderland.  SR4 0DA

 

OS2 Grade 4 Scale Point – 22 - 25

£20661 - £22658 pro rata

Term Time plus two weeks

37 hours per week

To start as soon as possible

 

Governors are seeking to appoint a Safety and Communications Officer for Highfield Primary School.  Highfield Primary School are in the process of converting to an Academy Trust.  The ideal candidate must have experience of working in a school office and have experience of web site maintenance. 

 

As Safety and Communications Officer you have an important role in our school. The ideal candidate must be able to manage own workload and work to tight deadlines.  You will also have a willingness to learn new skills as the academy develops.  You must have a working knowledge of SIMS, Schoolcomms or other parental information system.  The ideal candidate must have a commitment to their own professional development and the best interests of the school in mind at all times.

 

For an informal chat about this post please contact Mrs Melanie Davies on 01915537655. For an application pack please contact Karen McMahon on 01915537750 or via e mail – Karen.McMahon@valleyroad.org.uk   Hard copies only must be returned to Karen McMahon at the above address by 12 noon Thursday 21st December 2017.   This post is subject to a successful DBS check and suitable references.

 

Highfield Primary is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.  This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore will be subject to a criminal records check from the Disclosure and Barring Service.

 

Closing Date – Thursday 21st December 2017 – 12 noon

Interviews – w/c 8th January 2018

 

JOB DESCRIPTION

  

Job Title:                         Safety and Communications Officer

 

Grade:                             OS2 Grade 4 SCP 22 - 25

 

Salary:                             £20661 - £22658 Pro rata

 

Hours/weeks:                  Term time only plus 2 weeks

 

Job Location:                  Highfield Community Primary School

 

Directorate:                     Children’s Services

 

Responsible to:               Headteacher

 

Purpose of Job:

 

  • To provide support for staff, pupils and families ensuring their e safety at all times.
  • To ensure the school website is up to date and compliant with any current legislation
  • Work with SENDCO and manage SEN admin requirements
  • Ensure school has adequate first aid cover at all times

 

Main Duties

 

  • To manages any SEN admin requirements, including arranging meetings with SENDCO, parents and outside agencies.  Dealing with SEN paperwork.

 

  • To be a first aider and co-ordinate all school first aiders, ensuring appropriate cover at all times, training is in date, booking refresher training when needed and to maintain the first aid supplies in school

 

  • To manage pupil care plans

 

  • To maintain the SIMS pupil database

 

  • Collate and manage pupil contact forms

 

  • To be responsible for letters home to parents/carers.

 

  • To maintain school website

 

  • To be responsible for e safety in school

 

  • To maintain the Schoolcomms system - texts home to parents/carers

 

  • To be a fire warden

 

General Requirements

 

  • Liaising and communicating with colleagues in the school, attending meetings if required.

 

  • Being an effective role model for the standards of behaviour expected of pupils.

 

  • Having due regard to confidentiality, child protection procedures, health and safety, other statutory requirements and the policies of the governing body and local education authority.

 

 

Professional Values and Practice

 

  • Having high expectations of all pupils; respecting their social, cultural, linguistic, religious and ethnic backgrounds; and being committed to raising their educational achievement.

 

  • Treating pupils consistently with respect and consideration, and being concerned with their development as learners.

 

  • In line with the school's policy and procedures, using behaviour management strategies which contribute to a purposeful learning environment.

 

  • Working collaboratively with colleagues as part of a professional team; and carrying out roles effectively, knowing when to seek help and advice from colleagues.

 

  • Reflecting upon and seeking to improve personal practice.

 

  • Working within schools policies and procedures and being aware of legislation relevant to personal role and responsibility in the school.

 

  • Recognising equal opportunities issues as they arise in the schools and responding effectively, following schools policies and procedures.

 

  • Building and maintaining successful relationships with pupils, parents/carers and staff.

 

 

The post holder must promote and safeguard the welfare of the children and young people that they are responsible for, or come into contact with.

 

The postholder must act in compliance with data protection principles in respecting the privacy of personal information held by the council.

 

The post holder must comply with the principles of the Freedom of Information Act 2000 in relation to the management of Council records and information.

 

The post holder must carry out their duties with full regard to the Council’s Equal Opportunities Policy, Code of Conduct, Child Protection Policy and all other Council Policies.

 

The postholder must comply with the Councils Health and safety rules and regulations and with Health and Safety legislation.

 

 

 

Highfield Primary School

Personal Specification for Safety and Communications Officer

 

·       Category

  • Essential

·       Where identified

  • Application
  • Well structured supporting letter addressing job description and experience
  • Application form
  • References
  • Qualifications
  • Competency in maths and english
  • Good understanding of literacy and numeracy
  • Excellent IT skills
  • Application form
  • Experience
  • Knowledge of SIMS
  • Knowledge of Schoolcomms or other parent liaison information service
  • Previous school based admin experience
  • Experience of  website maintenance
  • Application form
  • References
  • Interview
  • Professional Development
  • Commitment to further professional development
  • Willingness to learn new skills as the Academy develops
  • First aid qualification or willingness to become a first aider
  • Fire warden training or willingness to be a fire warden
  • References
  • Interview

 

  • Skills
  • Good communication skills
  • Good organisational skills
  • Good interpersonal skills
  • Able to liaise effectively with staff and parents and Governors
  • Excellent attention to detail
  • Be able to prioritise workload effectively
  • Application form
  • References
  • Interview
  • Personal attributes
  • Must be able to work as part of a team
  • Also be able to also work on own initiative
  • Be able to work to tight deadlines
  • Energy, enthusiasm and commitment
  • Be well presented and courteous
  • Supporting statement
  • References
  • Interview